Getting Started with Delano
When your Delano User Profile is created, you receive an e-mail message including a hyperlink and the user name and password assigned to you. Your user name is the name that is assigned to you as a Delano user. Your password is your personal code that is used to authenticate your user name. Use the e-mail application installed on your computer to open this e-mail.
Accessing Delano
The hyperlink in the Delano e-mail is a short-cut to the Delano Website.
Click the hyperlink in the e-mail to launch the Web browser and access the Delano Website.
The Delano logon screen is displayed in the browser window. You can now log on to Delano.

NOTE: You can also access Delano by launching the Web browser, entering the Delano Internet address in the address field of the browser, and pressing the ENTER key. The Delano Internet address can be obtained from <Name> at <Number/email>.

Logging on to Delano
Make sure you have your user name and password on hand before you log on. This information is communicated by e-mail upon creation of your User Profile.

NOTE: If not already provided, your user name and password can be obtained from <Name> at <Number/email>.

You can only log on to Delano when the logon screen is displayed.
1 Enter your user name in the Username field.
2 Enter your password in the Password field.
3 Click the Enter button or press the ENTER key.
The Delano application is launched. A new work session is started, owned by you. Your name is displayed at the top of the window.
The Getting Started screen is displayed. This screen contains links to Online Help pages offering information on the listed topics. Clicking a Topic Help link will display the information in a separate window.

NOTE: Unless you select the “Don't show this window again.” check box, the Getting Started screen will appear every time you log on.

4 Click the OK button to close the Getting Started screen.

Topic Help links
Your initial screen appears. This is the Delano tab that is displayed immediately after you have logged on. The default initial screen is the My Products Overview tab. This tab contains a list of Products and Parts assigned to you (for example, to approve pages). If the tab is empty, there are currently no Products or Parts assigned to you.

TIP: You can click the Help button at the top of a tab to display a description of the tab in a separate window.

NOTE: A Delano session times out if there is no activity. A time out will re-direct you to the logon screen. After you have again logged on, you can pick up your session where you left it.

Uploading Files
Delano includes a powerful upload system that allows you to transfer files to the Delano server. This upload system uses a Java applet (an application, written in Java, that can run inside a web page) to select the files and one to upload them. The Java Runtime Environment is required to run the applets.

NOTE: Delano also supports an upload system without Java applets or the Java Runtime Environment. This alternative system uses your browser’s upload functionality which is less flexible and powerful. Refer the Online Help for more information.

The following procedure describes how you can upload your files using the Java applets. The Upload tab of the Part has to be displayed to upload files.
Displaying the Upload tab
You can access the Part Upload tab from the My Products Overview tab, which is automatically displayed after you have logged on to Delano. If a different tab is displayed, proceed as follows to open the My Products Overview tab:
1 Click the Products menu on the menu bar.
The My Product Overview tab appears. The tab contains a list of Products for your company and the Parts in these Products assigned to you.

The list contains the following Upload information:
The Upload icon: this icon offers direct access to the Delano Upload functionality.
Page status: the coloured numbers indicate the current state of pages in the Parts.

Colour Description
0 The grey number indicates the number of unavailable pages in this Part, which is in fact the number of pages to upload.
0 The orange number is the number of pages waiting for approval. If no pages have been approved yet, this number is the number of successfully uploaded pages.
0 The red number is the number of rejected pages.
0 The blue number is the number of approved pages.

2 Click the Upload link of the appropriate Product and Part to display the Part’s Upload tab.

NOTE: The Upload links on the My Products Overview tab are disabled if you don’t have the necessary rights to upload files. For more information, please contact <Name> at <Number/email>.

The Part’s Upload tab is displayed. It may take some time before the Add… button appears.

NOTE: The Add button is a Java applet that requires the Java Runtime Environment to run. If this application is missing when the Part Upload tab is accessed, you can click the link on the Upload tab to install it. When the installation is completed, the Add… button appears. If you have difficulties with the installation, please contact <Name> at <Number/email>.

Selecting one or more files to upload
Before you can upload files, you have to select the files to upload. The Part Upload tab has to be displayed to select files.
1 Click the Add… button on the Upload tab.
The “Select Files” window pops up on top of the Upload tab.

Add… button
NOTE: If you are using Windows XP, a built-in pop-up blocker may prevent the “Select Files” window from appearing. If this is the case, you will have to manually allow this window to be displayed. If you have problems doing this, please contact <Name> at <Number/email>.

In the “Select Files” window:
2 Use the Path list to navigate to the file(s) to upload.
3 Select the file(s) to upload in the Files list. Select only files to upload for this Part. You can select multiple files.
4 Click the Open button to confirm.

The “Select Files” window is closed; the Part’s Upload tab is updated. The selected file(s) are added to the “Files selected for upload” list.

NOTE: When working on a Macintosh, the Part Upload tab is not automatically updated. You can click REFRESH on the action bar to update the files list.

The “Files selected for upload” list is saved on the computer that was used to select the files; it can be viewed in Delano until you start the file upload. This allows you to browse other tabs (for example, to verify a page range on the Page Approval tab) and back to the Upload tab without losing the list. You can also continue selecting and uploading files in a next session providing you access Delano from the same computer. The list is personal; you can only access your own list.If you want to select more files to upload, you can click the Add… button again and repeat the procedure described above.
Specifying pages
When the files to upload are selected, you have to specify which pages are contained in the selected files before you start uploading. You have to specify the page range and the start page for every selected file on the Part Upload tab.
1 Specify the page number or page range in the “Part Page Range” field.
To indicate a single page, enter the number of the page in the Part that corresponds with the page in the file. For example, page range 9 means that the file contains page 9 in the Part. Remaining pages in the file will be ignored.
To indicate a range of pages, enter the number of the first and the last page (not to confuse with the total number of pages) in the Part, separated by a dash (-). A page range can only contain consecutive pages. For example, page range 9-16 means that the file contains 8 consecutive pages and that the first page in the file is page 9 in the Part. Remaining pages in the file will be ignored.
2 (If appropriate) Enter the number of the start page in the “File Start Page” field.
By default, the specified page range starts with the first page in the file (File Start Page: 1). Specify a different start page only if you want to skip pages at the beginning of files that contain multiple pages.

Uploading the selected files
If the page range and start page is set for every file, you are now ready to upload the files. Uploading always applies to ALL selected files on the Part Upload tab.
Click HTTP UPLOAD on the action bar.
If all selected files are valid, the upload is started. The “Files selected for upload” list on the Part Upload tab is cleared and the “Delano HTTP Upload” window appears on top of the Upload tab. The window contains a list of files that are being uploaded.

Uploading the selected files
If the page range and start page is set for every file, you are now ready to upload the files. Uploading always applies to ALL selected files on the Part Upload tab.
Click HTTP UPLOAD on the action bar.
If all selected files are valid, the upload is started. The “Files selected for upload” list on the Part Upload tab is cleared and the “Delano HTTP Upload” window appears on top of the Upload tab. The window contains a list of files that are being uploaded.
CAUTION: The upload session only runs if the Delano HTTP Upload window remains open.
If a file is successfully uploaded, its check box is selected. If file upload was not successful, a failure reason is displayed in the Delano HTTP Upload window (Remark). You will have to select the (corrected) file(s) again, specify a (different) page range for every file, and upload the files.
When the file upload session has ended (when “Upload Finished” is displayed at the top of the window), you can close the window by clicking its close box. After the Upload window is closed, the “Content Mappings” list is updated to contain the references to all files and page ranges assigned to the Part.

NOTE: If a selected file is not valid, the upload will not be started. An error message appears. The message includes the reason why upload is not possible, for example, “...due to missing page ranges.” If you have problems solving a reported error, please contact <Name> at <Number/email> for assistance.

If you have finished uploading pages for this Part, you can click the Products option on the menu bar to display to the My Products Overview tab on which you can view the status of the Products and Parts assigned to you. If you want to upload more files, you can click the Add… button again and repeat the procedures to select files and specify pages as described above.

Ending the Upload Session
Uploaded files are verified and allocated, and, if proven valid, released for further processing. This may take a while. It is recommended that you log off after the upload is successfully completed and that you start a new Delano session later to view newly-uploaded pages. To safely end your work session, you have to log off Delano.
Click the LOG OFF button on the menu bar.

NOTE: The menu bar may not be visible on your screen because it is collapsed. Click the Open button at the top-right of the Delano window to restore the menu bar.

Your work session has now ended, the logon screen is displayed. Any information that was entered but not yet saved will be lost.

NOTE: A Delano session times out if there is no activity. A time out will re-direct you to the logon screen. After you have again logged on, you can pick up your session where you left it.

Approving/Rejecting Pages
Delano includes a file upload system that allows you to transfer files to the Delano server. The following procedure describes how you can view pages in more detail before approving or rejecting them and how to approve or reject the pages.
Pages are typically approved per Part. The Page Approval tab of the Part has to be displayed.
Displaying the Page Approval tab
You can quickly access the Page Approval tab from the My Products Overview tab, which is automatically displayed after you have logged on to Delano. If a different tab is displayed, proceed as follows to display the My Product Overview tab:
1 Click the Products menu on the menu bar.

NOTE: The menu bar may not be visible on your screen because it is collapsed. Click the Open button at the top-right of the Delano window to restore the menu bar.

The My Products Overview tab appears. It contains a list of Products for your company and the Parts in these Products assigned to you.

The list contains the following approval information:
Approval icon: this icon offers direct access to the Delano approval functionality.
Page status: the coloured numbers indicate the current state of pages in the Parts.

Colour Description
0 The grey number indicates the number of unavailable pages in this Part, which is in fact the number of pages to upload.
0 The orange number is the number of pages waiting for approval. If no pages have been approved yet, this number is the number of successfully uploaded pages.
0 The red number is the number of rejected pages.
0 The blue number is the number of approved pages.

NOTE: The page status is displayed on all approval tabs.

2 Click the Upload link of the appropriate Product and Part.

NOTE: The Upload links on the My Products Overview tab are disabled if you don’t have the necessary rights to upload files. For more information, please contact <Name> at <Number/email>.

The Part’s Page Approval tab is displayed. The tab contains all pages in the Part. It can be displayed in different view modes and offers quick access to tabs where you can view page information in more detail.



The Page Approval tab contains the following information:
View Modes list

Select this option... To arrange pages in ...
Spine View Reader’s spread view with pairs of pages arranged along a vertical spine.
Ganging View Printer’s spread view with pairs of pages arranged in horizontal rows. The number of pages per row depends on the width of the browser window.
List View A list of pages in a table containing one row per page.
The selected view mode will be applied the next time you access this tab.

Page information: the following information is displayed for every page in the view:

Page Status Represented by coloured icons. For an explanation of the colours, refer to the description of the My Products Overview tab above.
Thumbnail Miniature of the page. If a thumbnail is not available, an empty frame is displayed.
StreamProof icon If a StreamProof is available for a page, a StreamProof PDF file icon is displayed below the page.
Soft Proof icon If a Soft Proof is available for a page, a Soft Proof PDF file icon is displayed below the page.
Check box Used to select the page.
Page number Folio number of the page in the Part.

 

3 Click the thumbnail of the page.
The Approval Resource Preview tab is displayed, including a preview image of the page.

If the corresponding information is available, a StreamProof icon, a Soft Proof icon, and/or a Remark icon is displayed at the top of the Preview tab. (See above for a description of these icons.)

 

You can use the page navigation to display other pages.

1 Use the grey arrows to display previous or next pages. Click an orange arrow to display the previous/next page to approve.
2 The Sequence number of the current page is displayed in the field. Enter a different number in the field and click the OK button to display this page.
3 The Part name and folio number of the current page is displayed in this field. Select a different page in the field list to display this page.

TIP: You can click the Help button at the top of a tab to display a description of the tab in a separate window